We all have that concern when we take on a project: Do I have time for this? Unfortunately, we sometimes don’t ask ourselves that question before we agree to something and end up not having time for that project, no matter how small it seems. But now that you’ve committed, you need to ask yourself a few things:
- What is it that I need to do?
- Do I have what I need to do it?
- Can I do it in time?
The Arena App can help you answer these questions about projects that are large and small, as well as projects that you have time to plan and those you don’t. Keep reading for the ways Arena can help you manage your day.
What is it that I need to do?
The first step is to identify what exactly your task is, with as much detail as possible. For instance, if you signed up to chair the Winter Carnival at your son’s school, where do you need to start? Once you identify your first step – assigning roles to the other volunteers – you will have a better sense of exactly what you are responsible for, and what all that will entail.
Do I have what I need to do it?
The biggest resource you will need for this task is people. After you have assigned roles to the other volunteers, what else is needed? Are there more gaps that need to be filled? Identify these, and then you may need to take a look at what outside resources are needed. Food, games, donations – start with information from previous years and build from there. Chances are businesses and people who have helped in the past are willing to be involved again.
Can I do it in time?
This step may be the trickiest, depending on how many other projects you have at that time. Fitting this in among work requirements, basketball practice, piano lessons, and family time will be difficult, but you know it has to be done. Luckily, this project can be broken into smaller tasks, which will make them more manageable and easier to fit into your schedule as time allows. You may also have a longer timeline to work with, and other people to help support the task, making this a little bit easier, but no less time-consuming.
The Arena App features the option to set a Must, Should, or Could distinction for every project in your day. You are also in charge of the effort and impact of each task, as well as how many points you feel like it’s worth. If you have broken up your Winter Carnival tasks into smaller, more manageable pieces, you can assign them a Should distinction as your days allow, knowing that while this task needs to be completed, it might not have to be completed today. Additionally, Arena has a Calendar view that allows you to see your projects overlaid with your calendar so that you can find pockets of time in your day to complete your Carnival duties.
You may not have time to do it all, but The Arena App can help you find the time for what matters in your day.